Ukuthobela i-POPIA Ezikoleni: Lokho Umphathi Wonke Afanele Akwazi

Izikole zaseNingizimu Afrika zigcina inani elikhulu ledatha yabafundi nabazali, izinombolo ze-ID, imininingwane yezokwelapha, amarekhodi ezemfundo, ulwazi lwezimali zemfundo, kodwa abaphathi abaningi kanye nama-SGB abaqinisekile ukuthi i-POPIA idinga ini noma bangazigwema kanjani izinhlawulo ezingafinyelela ku-R10 million. Umthetho Wokuvikelwa Kolwazi Lomuntu Siqu (POPIA) usebenza ngokugcwele kusukela ngomhla ziyi-1 kuJulayi 2021, futhi i-Information Regulator ingaphoqelela izinhlawulo eziqinile ngokungathobeli. Ukuthobela i-POPIA ezikoleni ngendlela efanele kuvikela umphakathi wakho nesikole sakho.

Le ndlela ichaza ukuthi yini ebandakanywa njengolwazi lomuntu siqu endaweni yesikole, izimo eziyisishiyagalombili zokucubungula ngokomthetho, izidingo zemvume, imithetho yokugcina nokulondoloza idatha, izicelo zokufinyelela nokwaziswa ngokwephulwa, nokuthi ungayikhetha kanjani isoftware yokuphatha isikole ethobela i-POPIA. Noma wakha uhlaka lwe-POPIA lwesikole sakho noma ubuyekeza izinqubomgomo ezikhona, izigaba ezilandelayo zinikeza izinyathelo eziqondile ezihambisana nemihlahlandlela ye-Information Regulator.

Yini i-POPIA Nokuthi Kubalulekile Ngani Ezikoleni

Umthetho Wokuvikelwa Kolwazi Lomuntu Siqu (Umthetho 4 wango-2013) ungumthetho oyinhloko wokuvikela idatha eNingizimu Afrika, owakhelwe ukuvikela ulwazi lomuntu siqu lwabantu ngenkathi kuvunyelwa ukucubungulwa kwedatha ngokunembeka. I-POPIA isebenza kuzo zonke izinhlangano, kuhlanganise nezikole, ezicubungula ulwazi lomuntu siqu, ibeke izimo eziyisishiyagalombili zokucubungula ngokomthetho futhi inikeze abantu amalungelo phezu kwedatha yabo yomuntu siqu.

Kungani i-POPIA ibalulekile ezikoleni:

Izikole zicubungula inani elikhulu lolwazi lomuntu siqu nsuku zonke: amagama abafundi, amakheli, izinombolo ze-ID, ulwazi lwezokwelapha, amarekhodi ezemfundo, imininingwane yokuxhumana nabazali, ulwazi lwezimali, nokunye. Ngaphansi kwe-POPIA, izikole ziyizinhlangano “ezibhekene nokuziphatha” ezinemibopho yomthetho yokuvikela lolu lwazi. Ukungathobeli kungaholela ku:

Izinhlawulo zokuphatha: Kufinyelele ku-R10 million noma ukuboshwa kuze kufinyelele eminyakeni eyi-10
Ukulimala kwegama: Ukulahlekelwa yithemba labazali nomphakathi
Icala lomthetho: Izimangalo zomphakathi zesamba semali sokulimala esivela kwabo abacutshungulwa idatha yabo
Isenzo sokulawula: Ukuphoqelelwa yi-Information Regulator
Ukuphazamiseka kokusebenza: Izinyathelo ezibhekene nokulungisa nokuthobela ezingaphoqelekile

Izimo eziyisishiyagalombili ze-POPIA zokucubungula ngokomthetho:

Isimo	Kusho ukuthini ezikoleni
Ukuziphendulela	Qinisekisa ukuthobela i-POPIA; qoka i-Information Officer futhi ubhalise ne-Information Regulator.
Umkhawulo wokucubungula	Qoqa futhi ucubungule kuphela ulwazi lomuntu siqu oludingekayo ngenhloso ethile.
Ukuchazwa kwenhloso	Qoqa ngezinhloso eziqondile, ezisemthethweni, futhi wazise abacutshungulwa idatha ukuthi yini oyiqoqayo nokuthi kungani.
Umkhawulo wokucubungula okuqhubekayo	Sebenzisa ulwazi kuphela ngenhloso yokuqala noma izinhloso ezihambisanayo; uma kungenjalo thola imvume noma ncike emthethweni.
Ikhwalithi yolwazi	Gcina ulwazi lunembile, luphelele futhi luvuselelwe; vumela ukulungiswa.
Ukuvuleleka	Yiba sobala ngendlela ocubungula ngayo idatha; nikeza izaziso futhi uphendule izicelo zokufinyelela.
Izivikelo zokuphepha	Sebenzisa izinyathelo zobuchwepheshe nezenhlangano ukuvikela idatha ekulahlekelweni, ekufinyelelweni okungagunyaziwe noma ekushintshweni okungagunyaziwe.
Ukubamba iqhaza kwalowo ocutshungulwa idatha yakhe	Vumela abantu ukuthi bafinyelele, balungise futhi, lapho kusemthethweni, basuse ulwazi lwabo lomuntu siqu.

Ukuqonda lezi zimo kuyisisekelo sokuthobela i-POPIA ezikoleni.

Yini Ebalwa Njengolwazi Lomuntu Siqu Ezikoleni?

I-POPIA ichaza “ulwazi lomuntu siqu” ngokubanzi njengaloba yikuphi ulwazi oluphathelene nomuntu ophilayo, okwaziwa ukuthi ungubani, noma umuntu siqu noma inhlangano. Endaweni yesikole, lokhu kubandakanya uhla olubanzi lwedatha mayelana nabafundi, abazali, abagcini, abasebenzi, nabanye abantu.

Ulwazi Lomuntu Siqu Lwabafundi

Izikole ziqoqa ulwazi olubanzi lomuntu siqu mayelana nabafundi:

Ulwazi lobunikazi:

Amagama aphelele nezibongo
Izinombolo zobunikazi (izinombolo ze-ID noma izinombolo zepasipoti)
Usuku lokuzalwa
Ubulili
Uhlanga (uma luqoqelwa izinhloso zokubika)
Isizwe
Ulimi lwasekhaya

Ulwazi lokuxhumana:

Ikheli lokuhlala
Ikheli leposi
Amakheli e-imeyili
Izinombolo zocingo (zasekhaya, zeselula, ababuye baxhunyaniswe nabo esimeni esiphuthumayo)
Imininingwane yokuxhumana nomzali/umgcini

Ulwazi lwezemfundo:

Izinombolo zabafundi (izinombolo ze-LURITS)
Izinsuku zokwamukelwa
Ukwabelwa ibanga nekilasi
Amarekhodi ezemfundo (amamaki, ukuhlolwa, amarekhodi okuqhuba)
Amarekhodi okuba khona
Amarekhodi okuziphatha
Ukubamba iqhaza kwemisebenzi engaphandle kwesikole

Ulwazi lwezokwelapha nezempilo:

Izimo zezokwelapha
Ukungezwani
Izidingo zemishanguzo
Imininingwane yesikhwama sezokwelapha
Imininingwane yokuxhumana nodokotela
Amarekhodi okugonywa
Ulwazi lokukhubazeka

Ulwazi lwezimali:

Amarekhodi okukhokhwa kwemali yesikole
Isimo sokukhululwa kokukhokha
Izindlela zokukhokha nemininingwane yebhange
Ulwazi losizo lwezimali noma isibonelelo semfundo

Ulwazi lwe-biometric:

Izigxivizo zeminwe (uma zisetshenziswa ukulawula ukufinyelela noma ukuba khona)
Izithombe (zamakhadi e-ID, izincwadi zonyaka, amarekhodi esikole)

Ulwazi olukhethekile lomuntu siqu: I-POPIA inikeza ukuvikelwa okwengeziwe “kolwazi olukhethekile lomuntu siqu,” okuhlanganisa:

Ulwazi mayelana nezingane (abafundi abangaphansi kweminyaka eyi-18)
Ulwazi lwezempilo (izimo zezokwelapha, ukukhubazeka)
Ulwazi lwe-biometric (izigxivizo zeminwe, izithombe ezisetshenziselwa ukuhlonza umuntu)

Ukucubungula ulwazi olukhethekile lomuntu siqu kudinga izinyathelo eziqine kakhudlwana zokuthobela futhi, kwezinye izimo, imvume ecacile.

Ulwazi Lomuntu Siqu Lomzali Nomgcini

Izikole nazo zicubungula ulwazi lomuntu siqu mayelana nabazali nabagcini:

Amagama aphelele nezinombolo ze-ID
Imininingwane yokuxhumana (amakheli, izinombolo zocingo, amakheli e-imeyili)
Ulwazi lomsebenzi (uma lubalulekile ezicelweni zokukhululwa kokukhokha)
Ulwazi lwezimali (imali engenayo, amarekhodi okukhokha)
Ubudlelwane nomfundi (umzali, umgcini, umgcini osemthethweni)

Ulwazi Lomuntu Siqu Labasebenzi

Nakuba le ndlela igxile kudatha yabafundi nabazali, izikole nazo zicubungula ulwazi lomuntu siqu labasebenzi (ngaphansi kwe-POPIA nomthetho wezomsebenzi).

Umgomo oyinhloko: Uma ulwazi lungahlonza umuntu othile, lolo ulwazi lomuntu siqu ngaphansi kwe-POPIA futhi kufanele luvikelwe ngokufanele.

Ukucubungula Ngokomthetho Nemvume Ezikoleni

I-POPIA ibeka izimo eziyisishiyagalombili okufanele izikole zizigcwalise ukuze zicubungule ulwazi lomuntu siqu ngokomthetho (njengoba kufingqiwe kuthebula elingenhla). Okulandelayo kuchaza izinyathelo eziyisisekelo zezimo eziyinhloko, kanye nokuthi imvume idingeka nini futhi kufanele itholwe kanjani.

Ukuziphendulela Nomkhawulo Wokucubungula

Izikole kufanele zithathe umthwalo wokuthobela i-POPIA, ziqinisekise ukuthi konke ukucubungulwa kolwazi lomuntu siqu kuyahambisana nezimo ze-POPIA. Lokhu kudinga:

Ukuqoka i-Information Officer: Khetha isisebenzi (ngokuvamile umphathi noma isekela lomphathi) esizoba nomthwalo wokuthobela i-POPIA
Ukuthuthukisa izinqubomgomo: Yakha izinqubomgomo nezinqubo ze-POPIA ezibanzi
Ukuqeqesha abasebenzi: Qinisekisa ukuthi bonke abasebenzi bayaziqonda izidingo ze-POPIA
Ukuhlola njalo: Yenza ukubuyekezwa kokuthobela njalo ngaso sonke isikhathi
Ukudokumenta: Gcina amarekhodi emisebenzi yokucubungula idatha

Izinyathelo eziqondile:

Qoka i-Information Officer futhi ubhalise ne-Information Regulator
Thuthukisa incwadi yenqubomgomo yokuthobela i-POPIA
Qeqesha bonke abasebenzi minyaka yonke ngezidingo ze-POPIA
Yenza ukuhlola kokuthobela minyaka yonke
Gcina irejista yemisebenzi yokucubungula idatha

Isimo 2: Umkhawulo Wokucubungula

Izikole zingacubungula kuphela ulwazi lomuntu siqu oludingekayo ngenhloso ethile. Lokhu kusho ukuthi:

Ukuqoqa okuncane: Qoqa kuphela ulwazi oludingekayo
Akukho idatha eyeqisayo: Ungaqoqi ulwazi oluningi kunalokho okudingekayo
Kuqhutshwa yinhloso: Iqiniso ngalinye lolwazi kufanele lisebenzele inhloso ecacile

Izibonelo:

Okulungile: Ukuqoqa izinombolo ze-ID zabafundi ukubhaliswa kwe-LURITS (okudingwa umthetho); ukuqoqa ulwazi lwezokwelapha ukunakekelwa esimeni esiphuthumayo (okudingekayo ekuphepheni komfundi).
Okungalungile: Ukuqoqa imininingwane yomsebenzi kamzali ngaphandle kokuba kudingeka ezicelweni zokukhululwa kokukhokha; ukuqoqa izithombe zabafundi ngezinhloso ezingabalulekile ngaphandle kwemvume.

Izinyathelo eziqondile:

Buyekeza wonke amafomu namaphuzu okuqoqa idatha
Susa amasimu angadingeki emafomini
Dokumenta inhloso yeqiniso ngalinye lolwazi oluqoqiwe
Hlola njalo imikhuba yokuqoqa idatha

Isimo 3: Ukuchazwa Kwenhloso

Izikole kufanele zazise labo abacutshungulwa idatha yabo (abafundi nabazali) mayelana:

Ulwazi oluqoqwayo
Kungani luqoqwa (inhloso)
Ngubani ozofinyelela kulo
Luzosetshenziswa kanjani

Izaziso zolwazi: Izikole kufanele zinikeze izaziso zolwazi ezicacile lapho ziqoqa ulwazi lomuntu siqu, zichaza:

Inhloso yokuqoqa
Ukuthi ukuqoqa kuyimpoqo noma kungokuzithandela
Imiphumela yokungahlinzeki ngolwazi
Ngubani ozofinyelela kulolu lwazi
Isikhathi ulwazi eluzogcinwa kuso
Amalungelo alowo ocutshungulwa idatha yakhe (ukufinyelela, ukulungiswa, ukususwa)

Izinyathelo eziqondile:

Faka izaziso ze-POPIA kuwo wonke amafomu (amafomu okwamukelwa, amafomu emvume, njll.)
Bonisa izaziso zobumfihlo kuwebhusayithi zesikole
Nikeza izaziso zolwazi phakathi nemihlangano yabazali
Qinisekisa ukuthi izaziso zisezilimini abazali abazizwayo

Isimo 4: Umkhawulo Wokucubungula Okuqhubekayo

Izikole zingasebenzisa ulwazi lomuntu siqu kuphela ngenhloso ebeliqoqelwa yona, ngaphandle uma:

Ukucutshungulwa okuqhubekayo kuhambisana nenhloso yokuqala
Lowo ocutshungulwa idatha yakhe evuma ukucutshungulwa okuqhubekayo
Ukucutshungulwa okuqhubekayo kudingwa umthetho

Izibonelo:

Okulungile: Ukusebenzisa imininingwane yokuxhumana nomfundi ukuthumela amarekhodi okuqhuba (okuhambisana nenhloso yokuqala); ukwabelana ngolwazi lomfundi nomnyango wezemfundo wesifundazwe (okudingwa umthetho).
Okungalungile: Ukusebenzisa amakheli e-imeyili abazali ekukhangiseni ngaphandle kwemvume; ukwabelana ngolwazi lomfundi nabathathu ngabathathu ngezinhloso zezentengiselwano ngaphandle kwemvume.

Izinyathelo eziqondile:

Dokumenta zonke izindlela ulwazi lomuntu siqu olusetshenziswa ngazo
Thola imvume kunoma yikuphi ukusetshenziswa okungaphezu kwenhloso yokuqala
Buyekeza izivumelwano zokwabelana ngedatha nabathathu ngabathathu
Qinisekisa ukuthi konke ukucubungulwa kuyahambisana nezinhloso zokuqala

Isimo 5: Ikhwalithi Yolwazi

Izikole kufanele ziqinisekise ukuthi ulwazi lomuntu siqu:

Lunembile: Lulungile futhi luvuselelwe
Luphelele: Luqukethe konke ulwazi oludingekayo
Alukhohlisi: Lubonisa isimo esiyiqiniso

Izinyathelo eziqondile:

Vuselela njalo imininingwane yokuxhumana yabafundi nabazali
Qinisekisa ukunemba kolwazi ngesikhathi sokubhalisa minyaka yonke
Vumela labo abacutshungulwa idatha yabo ukuthi balungise ulwazi lwabo
Susa noma lungisa ulwazi oludala ngokushesha
Sebenzisa ukuqinisekiswa kwedatha ezinhlelweni zokuphatha izikole

Isimo 6: Ukuvuleleka

Izikole kufanele zibe sobala ngendlela ulwazi lomuntu siqu olucutshungulwa ngayo, zinikeze abacutshungulwa idatha yabo ukufinyelela ku:

Ulwazi oluphathelene nabo olugcinwe
Indlela olusetshenziswa ngayo
Ngubani ofinyelela kulo
Indlela yokusebenzisa amalungelo abo

Izinyathelo eziqondile:

Shicilela inqubomgomo yobumfihlo kuwebhusayithi yesikole
Nikeza izaziso zolwazi lapho kuqoqwa idatha
Phendula ngokushesha izicelo zokufinyelela
Gcina ukuvuleleka kuyo yonke imisebenzi yokucubungula idatha

Isimo 7: Izivikelo Zokuphepha

Izikole kufanele zisebenzise izinyathelo ezifanele zobuchwepheshe nezenhlangano ukuvikela ulwazi lomuntu siqu ku:

Ukulahleka
Ukulimala
Ukufinyelela okungagunyaziwe
Ukubhujiswa okungagunyaziwe
Ukushintshwa okungagunyaziwe

Izivikelo zobuchwepheshe:

Ukulawula ukufinyelela: Khawulela ukufinyelela kubasebenzi abagunyaziwe kuphela
Ukubethela: Bethela idatha ebucayi (ikakhulukazi lapho igcinwe noma idluliswa)
Ukuvikelwa kwamagama okungena: Dinga amagama okungena aqinile nokushintsha njalo
Ama-firewall nama-antivirus: Vikela izinhlelo ekusongelweni kwezobuchwepheshe
Amabhekhaphu aphephile: Yenza njalo amabhekhaphu edatha ngokuphepha
Ukuvuselelwa kwezinhlelo: Gcina isoftware nezinhlelo zivuselelwe

Izivikelo zenhlangano:

Ukuqeqeshwa kwabasebenzi: Qeqesha abasebenzi ngokuvikelwa kwedatha nokuphepha
Izinqubomgomo zokufinyelela: Chaza ukuthi ubani ongafinyelela kuluphi ulwazi
Ukuphendula izigameko: Thuthukisa izinqubo zokwephulwa kokuphepha
Ukuphepha komzimba: Vikela amarekhodi angokomzimba (amakhabethe okugcina afakwe isikhiye, ukufinyelela okukhawulelwe)
Ukuphathwa kwezivakashi: Lawula ukufinyelela ezindaweni zesikole nasezinhlelweni

Izinyathelo eziqondile:

Yenza ukuhlolwa kobungozi bokuphepha
Sebenzisa ukulawula ukufinyelela (ukufinyelela okususelwa endimeni ezinhlelweni zokuphatha izikole)
Bethela idatha ebucayi (ikakhulukazi izinombolo ze-ID zabafundi, ulwazi lwezokwelapha)
Qeqesha abasebenzi ngokuphepha kwamagama okungena nokuqaphela ukuhilwa
Thuthukisa uhlelo lokuphendula ukwephulwa kwedatha
Buyekeza futhi uvuselele izinyathelo zokuphepha njalo

Isimo 8: Ukubamba Iqhaza Kwalowo Ocutshungulwa Idatha Yakhe

Labo abacutshungulwa idatha yabo (abafundi nabazali) banamalungelo ngaphansi kwe-POPIA:

Ilungelo lokufinyelela:

Cela ukufinyelela olwazini lomuntu siqu olugcinwe yisikole
Izikole kufanele zinikeze ukufinyelela ngaphakathi kwesikhathi esifanele

Ilungelo lokulungiswa:

Cela ukulungiswa kolwazi olungenambili noma olungaphelele
Izikole kufanele zilungise ulwazi ngokushesha

Ilungelo lokususwa:

Cela ukususwa kolwazi lomuntu siqu (ngokuya ngezidingo zomthetho zokulondoloza)
Izikole kufanele zisuse ulwazi uma lungasadingeki (ngaphandle uma ukulondolozwa kudingwa umthetho)

Ilungelo lokuphikisana:

Phikisana nokucutshungulwa kolwazi lomuntu siqu
Izikole kufanele zicabangele ukuphikisana futhi ziphendule ngokufanele

Izinyathelo eziqondile:

Thuthukisa izinqubo zokuphatha izicelo zokufinyelela
Phendula izicelo ngaphakathi kwezikhathi ze-POPIA (ngokuvamile izinsuku ezingama-30)
Gcina amarekhodi azo zonke izicelo zokufinyelela
Vumela abacutshungulwa idatha yabo ukuthi balungise ulwazi lwabo ngokulula
Dokumenta izinqumo ezimayelana nezicelo zokususwa

Izidingo Zemvume Ezikoleni

Imvume iyindlela eyodwa izikole ezingacubungula ngayo ulwazi lomuntu siqu ngokomthetho, kodwa ayihlali idingeka. Ukuqonda ukuthi imvume idingeka nini nokuthi ingatholwa kanjani ngendlela efanele kubalulekile ekuthobeleni i-POPIA.

Imvume Idingeka Nini?

Imvume iyadingeka lapho:

Kucutshungulwa ulwazi olukhethekile lomuntu siqu (ulwazi lwezingane, ulwazi lwezempilo, ulwazi lwe-biometric) ngezinhloso ezingaphezu kwalokho okudingekayo ngemfundo
Kusetshenziswa ulwazi lomuntu siqu ngezinhloso zokukhangisa noma zezentengiselwano
Kwabelwana ngolwazi nabathathu ngabathathu ngezinhloso ezingabalulekile
Kucutshungulwa ulwazi ngezinhloso ezingaphezu kwenhloso yokuqoqa yokuqala

Imvume AYIDINGEKI lapho:

Ukucubungula kudingekile ukugcwalisa isivumelwano (isb. isivumelwano sokwamukelwa esikoleni)
Ukucubungula kudingwa umthetho (isb. ukubika emnyangweni wezemfundo wesifundazwe)
Ukucubungula kudingekile ukuvikela izinzuzo ezisemthethweni (isb. ukuphepha komfundi)
Ukucubungula kusenzuzweni yomphakathi (isb. izidingo zempilo yomphakathi)

Okubalulekile: Kubafundi abangaphansi kweminyaka eyi-18, imvume kufanele itholwe kubazali noma abagcini, hhayi kubafundi ngokwabo.

Indlela Yokuthola Imvume Esemthethweni

Imvume esemthethweni ngaphansi kwe-POPIA kufanele:

Ibe ngokuzithandela: Inikwe ngokukhululekile ngaphandle kokuphoqwa
Ibe ethile: Ihlobane nenhloso ethile
Ibe eneqondene: Lowo ocutshungulwa idatha yakhe uyaqonda ukuthi uvumelana nani
Ibe engaguquguquki: Icace futhi iqonde (ingacatshangelwa)
Ikwazi ukuhoxiswa: Ingahoxiswa noma kunini

Amafomu emvume kufanele afake:

Incazelo ecacile yokuthi yiluphi ulwazi oluqoqwayo
Inhloso ethile lapho imvume inikezwa khona
Ngubani ozofinyelela kulolu lwazi
Isikhathi ulwazi eluzogcinwa kuso
Ilungelo lokuhoxisa imvume
Imiphumela yokungahlinzeki ngemvume (uma kusebenza)

Izinyathelo eziqondile:

Sebenzisa ulimi olucacile, olulula emafomini emvume
Nikeza amafomu emvume ngezilimi abazali abazizwayo
Chaza izidingo zemvume phakathi nemihlangano yabazali
Vumela abazali ukuthi bahoxise imvume ngokulula
Gcina amarekhodi awo wonke amavume anikeziwe nahoxisiwe
Buyekeza imvume njalo ukuqinisekisa ukuthi isasebenza

Izimo Ezivamile Zemvume Ezikoleni

Izithombe nemidiya:

Imvume iyadingeka ekusebenziseni izithombe zabafundi ezintweni zokukhangisa, kumamediya wezokuxhumana, noma ekuboniswe emphakathini
Imvume AYIDINGEKI emarekhodini asemthethweni esikole noma amakhadi e-ID
Umkhuba omuhle: Thola imvume minyaka yonke yokusetshenziswa kwemidiya, uvumele abazali ukuthi bakhombise imikhawulo

Ulwazi lwezokwelapha:

Imvume iyadingeka ekwabelaneni ngolwazi lwezokwelapha ngaphezu kwalokho okudingekayo ekunakekeleni esimeni esiphuthumayo
Imvume AYIDINGEKI ekuqoqweni kolwazi lwezokwelapha oludingekayo ekuphepheni komfundi
Umkhuba omuhle: Thola imvume yokwabelana ngolwazi lwezokwelapha nabantu bangaphandle (isb. abaqeqeshi bezemidlalo, ababhali bezokuvakasha)

Ukwabelana nabathathu ngabathathu:

Imvume iyadingeka ekwabelaneni ngolwazi nabathathu ngabathathu bezentengiselwano
Imvume AYIDINGEKI ekwabelaneni nomnyango wezemfundo wesifundazwe (okudingwa umthetho)
Umkhuba omuhle: Thola imvume ethile yesivumelwano ngasinye sokwabelana nabathathu ngabathathu

Ukuxhumana kokukhangisa:

Imvume iyadingeka ekuthumeleni ama-imeyili okukhangisa noma imilayezo ye-SMS
Imvume AYIDINGEKI ekuxhumaneni okubalulekile kwesikole (amarekhodi okuqhuba, izitatimende zezimali, izaziso zesimo esiphuthumayo)
Umkhuba omuhle: Nikeza ukukhetha ukubhalisela ukuxhumana kokukhangisa ngokwehlukile kokuxhumana okubalulekile

Ukugcinwa Kwedatha, Ukulondolozwa Nokwaziswa Ngokwephulwa

Izikole kufanele zigcine ulwazi lomuntu siqu ngokuphepha futhi zilulondoloze isikhathi esidingekayo kuphela. Ukuqonda izidingo zokulondoloza kusiza izikole ukuthi zithobele i-POPIA ngenkathi zigcwalisa imibopho yazo yomthetho.

Izidingo Zokugcina Ngokuphepha

Ukugcinwa kwedijithali:

Gcina idatha kuma-server aphephile anokulawulwa kokufinyelela
Bethela idatha ebucayi (ikakhulukazi izinombolo ze-ID, ulwazi lwezokwelapha, ulwazi lwezimali)
Sebenzisa amabhekhaphu ajwayelekile abethelwe
Sebenzisa amasevisi wefu aphephile nabahlinzeki abathobela i-POPIA
Khawulela ukufinyelela kubasebenzi abagunyaziwe kuphela
Qapha amalogi okufinyelela njalo

Ukugcinwa okungokomzimba:

Gcina amarekhodi angokomzimba emakhabetheni okugcina afakwe isikhiye
Khawulela ukufinyelela ezindaweni zokugcina
Sebenzisa izinqubo zokubhujiswa kwamadokhumenti amarekhodi asephelelwe isikhathi
Vikela izindawo lapho amarekhodi egcinwe khona
Lawula ukufinyelela kwezivakashi ezindaweni zokugcina amarekhodi

Izinhlelo zokuphatha izikole:

Khetha abahlinzeki besoftware abathobela i-POPIA
Qinisekisa ukuthi idatha igcinwe eNingizimu Afrika (noma kunezivikelo ezanele zokudlulisela phesheya kwemingcele)
Qinisekisa ukuthi abahlinzeki banezinyathelo ezifanele zokuphepha
Buyekeza izivumelwano zokucubungula idatha nabahlinzeki besoftware

Izikhathi Zokulondoloza

Izikole kufanele zilondoloze ulwazi lomuntu siqu isikhathi esidingekayo kuphela, kodwa imithetho eyahlukene idinga izikhathi eziphansi zokulondoloza:

Uhlobo lwerekhodi	Isikhathi sokulondoloza
Amarekhodi ezemfundo	Unomphela (kudingwa iminyango yezemfundo yezifundazwe)
Amafomu okwamukelwa	Isikhathi sokubhalisa kanye neminyaka emi-5 eyengeziwe
Amarekhodi okuba khona	Iminyaka emi-5 ngemva kokuba umfundi ehambile
Amarekhodi okuziphatha	Iminyaka emi-5 ngemva kokuba umfundi ehambile (noma ngokwenqubomgomo yesifundazwe)
Amarekhodi ezokwelapha	Isikhathi sokubhalisa kanye neminyaka eyi-7 eyengeziwe
Amarekhodi okukhokhwa kwemali	Iminyaka emi-5 (izidingo zentela nokucwaningwa kwamabhuku)
Izicelo zokukhululwa kokukhokha	Iminyaka emi-5 ngemva kokuphela kwesikhathi sokukhululwa
Izitatimende zezimali	Unomphela (isidingo se-SASA)
Imininingwane yokuxhumana nomzali	Ngesikhathi umfundi ebhalisiwe, kanye neminyaka emi-2 eyengeziwe
Ulwazi lomsebenzi kamzali	Ngesikhathi kudingeka kuphela ngezinhloso zokukhululwa kokukhokha
Amarekhodi omsebenzi wabasebenzi	Iminyaka emi-3 ngemva kokuphela komsebenzi (Umthetho Wemibandela Eyisisekelo Yomsebenzi)
Amarekhodi eholo	Iminyaka emi-5 (izidingo zentela)

Izidingo zokulondoloza zingahluka ngokwesifundazwe. Hlola izinqubomgomo zomnyango wezemfundo wesifundazwe sakho ukuthola izidingo eziqondile.

Izinqubo Zokubhujiswa Kwedatha

Uma izikhathi zokulondoloza seziphelile, izikole kufanele zibhubhise ulwazi lomuntu siqu ngokuphepha:

Idatha yedijithali:

Susa unomphela ezinhlelweni (hhayi nje ukuphawula njengokususiwe)
Qinisekisa ukuthi namabhekhaphu ayasuswa
Qinisekisa ukuthi ukususwa kuphelele
Dokumenta imisebenzi yokubhujiswa

Amarekhodi angokomzimba:

Sika noma shisa amarekhodi ephepha
Qinisekisa ukuthi ukubhujiswa kuphelele futhi akunakuguqulwa
Dokumenta imisebenzi yokubhujiswa
Gcina amarekhodi walokho okubhujisiwe nokuthi kwenzeka nini

Izinyathelo eziqondile:

Thuthukisa inqubomgomo yokulondoloza nokubhujiswa kwedatha
Hlela ukubuyekezwa okuvamile kwedatha egciniwe
Bhujisa amarekhodi asephelelwe isikhathi ngokuphepha
Dokumenta yonke imisebenzi yokubhujiswa
Qinisekisa ukuthi abahlinzeki besoftware bangasusa idatha uma kuceliwe

Izicelo Zokufinyelela Namalungelo Alowo Ocutshungulwa Idatha Yakhe

Ngaphansi kwe-POPIA, abo abacutshungulwa idatha yabo (abafundi nabazali) banamalungelo okufinyelela, ukulungisa, nokususa ulwazi lwabo lomuntu siqu. Izikole kufanele zibe nezinqubo zokuphatha lezi zicelo ngokushesha nangokuhambisana nomthetho.

Ilungelo Lokufinyelela

Labo abacutshungulwa idatha yabo bangacela:

Ukuqinisekiswa kokuthi isikole sigcine ulwazi lwabo lomuntu siqu
Ukufinyelela olwazini lwabo lomuntu siqu
Ulwazi mayelana nokuthi idatha yabo isetshenziswa kanjani
Imininingwane yabathathu ngabathathu abanokufinyelela olwazini lwabo

Indlela yokuphatha izicelo zokufinyelela:

Vuma ukutholwa: Qinisekisa ukutholwa kwesicelo ngaphakathi kwezinsuku ezi-5
Qinisekisa ubunikazi: Qinisekisa ukuthi ocelayo ugunyaziwe ukufinyelela kulolu lwazi
Buthela ulwazi: Qoqa lonke ulwazi lomuntu siqu olufanelekile
Buyekeza izikhipho: Hlola ukuthi ikhona yini ulwazi olukhishiwe ekwaziseni (isb. ulwazi labathathu ngabathathu)
Nikeza ukufinyelela: Nikeza ulwazi ngaphakathi kwezinsuku ezingama-30 (kungeleswa kuze kube izinsuku ezingama-60 ngesizathu esifanele)
Dokumenta: Gcina amarekhodi azo zonke izicelo zokufinyelela

Ifomethi yokunikeza ukufinyelela:

Nikeza ulwazi ngefomethi ecacile, eqondakalayo
Chaza noma yimiphi imigomo yobuchwepheshe
Nikeza amakhophi amadokhumenti uma kuceliwe
Vumela ukuhlolwa kwamarekhodi wangempela uma kuthandwa kanjalo

Izimali:

Izikole zingakhokhisa imali efanele ngokunikeza ukufinyelela (isb. izindleko zokukopisha)
Imali akufanele iyeqe
Nikeza isilinganiso semali ngaphambi kokucubungula isicelo

Ilungelo Lokulungiswa

Labo abacutshungulwa idatha yabo bangacela ukulungiswa kolwazi olungenambili, olungaphelele, noma oludala.

Indlela yokuphatha izicelo zokulungiswa:

Qinisekisa ukulungiswa: Bheka ukuthi ukulungiswa kunembile yini
Vuselela amarekhodi: Lungisa ulwazi kuzo zonke izinhlelo namarekhodi
Yazisa abathathu ngabathathu: Uma ulwazi lwabelwana, yazisa abathathu ngabathathu ngokulungiswa
Qinisekisa ukuphothulwa: Yazisa lowo ocutshungulwa idatha yakhe ukuthi ukulungiswa kuqediwe
Dokumenta: Gcina amarekhodi ezicelo zokulungiswa

Izinyathelo eziqondile:

Yenza kube lula ukulungisa imininingwane yokuxhumana (amaphothali aku-inthanethi, amafomu)
Qinisekisa ukulungiswa kolwazi olubalulekile (izinombolo ze-ID, ulwazi lwezokwelapha)
Vuselela zonke izinhlelo ngesikhathi esisodwa
Yazisa abasebenzi abafanelekile ngokulungiswa
Gcina umzila wokucwaningwa wokulungiswa

Ilungelo Lokususwa

Labo abacutshungulwa idatha yabo bangacela ukususwa kolwazi lwabo lomuntu siqu, kodwa izikole zingenqaba uma:

Ukulondolozwa kudingwa umthetho (isb. amarekhodi ezemfundo)
Ukulondolozwa kudingekile ngezinhloso ezisemthethweni (isb. amacala asaqhubeka)
Ukususwa kungalimaza lowo ocutshungulwa idatha yakhe noma abanye

Indlela yokuphatha izicelo zokususwa:

Buyekeza izidingo zokulondoloza: Bheka ukuthi ulwazi kufanele lulondolozwe umthetho
Hlola umthelela: Cabangela umthelela wokususwa emisebenzini yesikole nakulowo ocutshungulwa idatha yakhe
Yenza isinqumo: Vuma noma unqabe ukususwa ngezizathu ezicacile
Yenza ukususwa: Uma kuvunyiwe, susa ulwazi ngokuphepha
Yazisa abathathu ngabathathu: Uma ulwazi lwabelwana, cela ukususwa kubathathu ngabathathu
Qinisekisa ukuphothulwa: Yazisa lowo ocutshungulwa idatha yakhe ngomphumela
Dokumenta: Gcina amarekhodi ezicelo zokususwa nezinqumo

Izinyathelo eziqondile:

Thuthukisa izinqubo ezicacile zokuphatha izicelo zokususwa
Dokumenta izizathu zokunqaba izicelo zokususwa
Susa ulwazi ngokuphepha uma ukususwa kuvunyiwe
Gcina amarekhodi emisebenzi yokususwa
Qinisekisa ukuthi abahlinzeki besoftware bangasusa idatha uma kuceliwe

Izidingo Zokwaziswa Ngokwephulwa Kwedatha

I-POPIA idinga izikole ukuthi zazise i-Information Regulator kanye nabantu abathintekayo abacutshungulwa idatha yabo lapho ulwazi lomuntu siqu selwephulwe. Ukuqonda izidingo zokwaziswa ngokwephulwa kusiza izikole ukuthi ziphendule ngokushesha nangokuhambisana nomthetho.

Yini Okubandakanya Ukwephulwa Kwedatha?

Ukwephulwa kwedatha kwenzeka lapho ulwazi lomuntu siqu:

Lulahlekile noma lubhujisiwe
Lushintshwe ngaphandle kwemvume
Lufinyelelwe noma ludalulwe ngaphandle kwemvume
Lucubungulwe ngaphandle kwemvume

Izibonelo zokwephulwa kwedatha:

Ukufinyelela okungagunyaziwe ohlelweni lokuphatha isikole
Ukulahlekelwa noma ukwebiwa kwamadivayisi anolwazi lomuntu siqu
I-imeyili ethunyelwe ngephutha kumamukeli ongafanele enolwazi lomuntu siqu
Ukuhlaselwa kwe-ransomware okubethela izinhlelo zesikole
Ukwebiwa okungokomzimba kwamafayela noma amarekhodi
Ukudalulwa ngengozi ngesikhathi sokwethulwa noma imihlangano

Izidingo Zokwaziswa Ngokwephulwa

Yazisa i-Information Regulator:

Nini: I-POPIA Isigaba 22 uqobo asibeki isikhathi esiqinile sokuqcina, kodwa sithi “ngokushesha ngokufanele” ngemva kokutholakala kokwephulwa. Imihlahlandlela kaqobo ye-Information Regulator ithatha amahora angama-72 njengesikali sokusebenza esifanele ukusifinyelela, hhayi umkhawulo wesikhathi wesimiso somthetho, ngakho ungawathathi amahora angama-72 njengomkhawulo oqinile womthetho isikole sakho esingatholakala sonile ngawo ngokuwedlula ngehora nje.
Indlela: Faka ifomu lokwazisa ngokwephulwa ku-Information Regulator
Ulwazi oludingekayo: Incazelo yokwephulwa, izigaba zedatha ezithintekile, inani labantu abathintekile, imiphumela engenzeka, izinyathelo ezithathiwe ukubhekana nokwephulwa

Yazisa abantu abathintekile:

Nini: Ngokushesha ngokufanele ngemva kokwazi ngokwephulwa
Isikhathi: Ngaphandle kokulibaziseka okungadingekile
Indlela: Ukuxhumana okuqondile (i-imeyili, incwadi, i-SMS) noma isaziso somphakathi uma ukuxhumana okuqondile kungenzeki
Ulwazi oludingekayo: Incazelo yokwephulwa, imiphumela engenzeka, izinyathelo ezithathiwe ukubhekana nokwephulwa, izincomo kwabathintekile

Izinto ezikhishiwe: Izikole azidingi ukwazisa abantu abathintekile uma:

I-Information Regulator inquma ukuthi ukwazisa akudingekile
Izinyathelo ezifanele zokuphepha bezikhona (isb. ukubethelwa) futhi kungenakwenzeka ukuthi ukwephulwa kuholele ekulimaleni
Ukwazisa kungadinga umzamo ongalingani (kulesi simo isaziso somphakathi singasetshenziswa)

Uhlelo Lokuphendula Ukwephulwa

Izikole kufanele zithuthukise uhlelo lokuphendula ukwephulwa kwedatha:

Isinyathelo 1: Vala ukwephulwa

Yima ukwephulwa ngokushesha uma kungenzeka
Hlukanisa izinhlelo ezithintekile
Vimbela ukufinyelela okuqhubekayo okungagunyaziwe
Vikela izindawo zomzimba uma kusebenza

Isinyathelo 2: Hlola ukwephulwa

Nquma ukuthi yiluphi ulwazi olwephuliwe
Hlonza ukuthi bangaki abantu abathintekile
Hlola ubukhulu bengozi nemiphumela engenzeka
Nquma ukuthi ukwephulwa kufanele kwaziswe yini

Isinyathelo 3: Yazisa

Yazisa i-Information Regulator ngokushesha ngokufanele (amahora angama-72 kuyisikali sokusebenza se-Regulator, hhayi umkhawulo oqinile wesimiso somthetho)
Yazisa abantu abathintekile ngaphandle kokulibaziseka okungadingekile
Yazisa iziphathimandla ezifanele uma kudingeka (isb. i-SAPS ekwebeni)

Isinyathelo 4: Phenya

Yenza uphenyo olujulile lokwephulwa
Hlonza izimbangela eziyisisekelo
Dokumenta okutholiwe
Sebenzisa izinyathelo zokuvimbela ukuphindaphinda

Isinyathelo 5: Lungisa

Bhekana nobuthakathaka bokuphepha
Sebenzisa izivikelo ezengeziwe
Nikeza usizo kwabantu abathintekile
Qapha ezinye izigameko

Isinyathelo 6: Buyekeza futhi uthuthukise

Buyekeza ukusebenza kahle kwempendulo yokwephulwa
Vuselela izinyathelo zokuphepha
Buyekeza izinqubomgomo nezinqubo
Nikeza ukuqeqeshwa okwengeziwe kwabasebenzi

Izinyathelo eziqondile:

Thuthukisa uhlelo lokuphendula ukwephulwa kwedatha
Khetha iqembu lokuphendula ukwephulwa
Qeqesha abasebenzi ukuhlonza nokubika ukwephulwa
Gcina imininingwane yokuxhumana ne-Information Regulator
Lungiselela izifanekiso zokwazisa ngokwephulwa
Yenza ukuzilolonga kwempendulo yokwephulwa njalo
Buyekeza futhi uvuselele uhlelo minyaka yonke

Ukukhetha Isoftware Yokuphatha Isikole Ethobela i-POPIA

Isoftware yokuphatha isikole icubungula inani elikhulu lolwazi lomuntu siqu, okwenza ukuthobela i-POPIA kube yinto ebalulekile lapho kukhethwa isoftware. Ukukhetha isoftware ethobela i-POPIA kusiza izikole ukuthi zigcwalise imibopho yazo ngenkathi zivikela idatha yabafundi nabazali.

Izici Eziyinhloko Zokuthobela i-POPIA

Ukuphepha kwedatha:

Ukubethelwa kwedatha ngesikhathi idluliswa nalapho igciniwe
Ukulawula ukufinyelela nemvume esekelwe endimeni
Ukuvuselelwa kokuphepha njalo namapheshi
Ukuqinisekiswa okuphephile (ukuqinisekiswa okuyizigaba eziningi kuncanyelwa)
Amalogi okucwaninga kukho konke ukufinyelela nokuguqulwa kwedatha

Ukugcinwa kwedatha:

Idatha igcinwa eNingizimu Afrika (noma kunezivikelo ezanele zokudlulisela phesheya kwemingcele)
Amabhekhaphu ajwayelekile aphephile
Amakhono okubuyisela idatha
Ukususwa kwedatha okuphephile uma kuceliwe

Ukulawula ukufinyelela:

Ukufinyelela okusekelwe endimeni (abaphathi, othisha, abasebenzi bomkhandlu banamazinga afanayo okufinyelela)
Ukuqinisekiswa nemvume yabasebenzisi
Ukuphathwa kwesheshini nesikhathi sokuphuma
Ukubhalwa nokuqashwa komsebenzi

Amalungelo alowo ocutshungulwa idatha yakhe:

Amandla okukhipha ulwazi lomuntu siqu (ezicelweni zokufinyelela)
Amandla okulungisa ulwazi ngokulula
Amandla okususa ulwazi (ngokuya ngezidingo zokulondoloza)
Umzila wokucwaninga wazo zonke izinguquko

Ubumfihlo ngokwakhelwa:

Ukuqoqa idatha okuncane (amasimu adingekayo kuphela)
Umkhawulo wenhloso owakhelwe ohlelweni
Izici zokuncipha kwedatha
Izilungiselelo nokulawula ubumfihlo

Imibuzo Yokubuza Abahlinzeki Besoftware

Ukuphepha:

Yiziphi izinyathelo zokuphepha ezikhona ukuvikela idatha?
Ingabe idatha iyabethelwa? (ngesikhathi idluliswa nalapho igciniwe)
Idatha igcinwa kuphi? (eNingizimu Afrika noma kwenye indawo?)
Yiziphi izinhlelo zokulawula ukufinyelela ezitholakalayo?
Ingabe kunamalogi okucwaninga okufinyelela idatha?

Ukuthobela:

Ingabe isoftware iyathobela i-POPIA?
Nane isitifiketi noma ukuhlolwa kokuthobela i-POPIA?
Yiziphi izivumelwano zokucubungula idatha eninazo?
Niphatha kanjani izicelo zokufinyelela zabo abacutshungulwa idatha yabo?
Ningasusa yini idatha uma kuceliwe (ngokuya ngezidingo zokulondoloza)?

Ukuphathwa kwedatha:

Singayikhipha yini idatha yethu?
Singalulungisa yini ulwazi ngokulula?
Nigcina isikhathi esingakanani idatha yethu?
Kwenzekani ngedatha uma sikhansela isevisi?
Ingabe niyabelana ngedatha yethu nabathathu ngabathathu?

Ukusekelwa:

Yikuphi ukuqeqeshwa eninikeza kona mayelana nokuthobela i-POPIA?
Ninamaphepha wemibhalo mayelana nezici zokuthobela i-POPIA?
Yikuphi ukusekelwa okutholakalayo uma sinemibuzo ephathelene ne-POPIA?
Ningasiza yini ekwazisweni ngokwephulwa?

Izivumelwano Zokucubungula Idatha

Uma kusetshenziswa isoftware yokuphatha isikole, izikole kufanele zibe nezivumelwano zokucubungula idatha (ama-DPA) nabahlinzeki besoftware. Ama-DPA kufanele achaze:

Inhloso yokucubungula: Iyiphi idatha ezocutshungulwa nokuthi kungani
Izinyathelo zokuphepha: Iyiphi izinyathelo zokuphepha umhlinzeki ozozisebenzisa
Indawo yedatha: Idatha izogcinwa kuphi
Ukwabelana nabathathu ngabathathu: Ukuthi idatha izokwabelwana yini nabathathu ngabathathu
Amalungelo alowo ocutshungulwa idatha yakhe: Indlela umhlinzeki ozosiza ngayo ezicelweni zokufinyelela
Ukwaziswa ngokwephulwa: Indlela umhlinzeki ozokwazisa ngayo izikole ngokwephulwa
Ukususwa kwedatha: Indlela idatha ezosuswa ngayo uma ingasadingeki
Ukuthobela: Isibopho somhlinzeki sokuthobela i-POPIA

Izinyathelo eziqondile:

Buyekeza izinqubomgomo zobumfihlo nemibandela yesevisi yabahlinzeki besoftware
Cela izivumelwano zokucubungula idatha kubahlinzeki
Qinisekisa ukuthi izivumelwano ziyahambisana nezidingo ze-POPIA
Gcina amakhophi azo zonke izivumelwano efayilini
Buyekeza izivumelwano minyaka yonke

Ukuze uthole okuningi ngokuphathwa kwesikole nokuthobela, bheka umhlahlandlela wethu wokuphathwa kwezimali kwe-SGB kanye nomhlahlandlela wenombolo ye-LURITS.

Uhlu Lokuhlola Ukuthobela i-POPIA Ezikoleni

Sebenzisa lolu hlu lokuhlola ukuze uhlole ukuthobela kwesikole sakho i-POPIA:

Ukuphatha Nokuziphendulela

I-Information Officer iqokiwe futhi ibhalisiwe ne-Information Regulator
Inqubomgomo yokuthobela i-POPIA ithuthukisiwe futhi yamukelwe yi-SGB
Abasebenzi baqeqeshiwe ngezidingo ze-POPIA (ukuqeqeshwa okuvamile ngonyaka)
Imibopho yokuthobela i-POPIA yabelwe kubasebenzi abathile
Ukuhlolwa kokuthobela okuvamile kwenziwa (minyaka yonke)
Irejista yemisebenzi yokucubungula idatha igcinwe

Ukuqoqwa Nokucubungulwa Kwedatha

Wonke amafomu okuqoqa idatha afaka izaziso zolwazi ze-POPIA
Kuqoqwa kuphela ulwazi lomuntu siqu oludingekayo
Inhloso yeqiniso ngalinye lolwazi idokumentiwe
Imvume itholiwe lapho kudingeka (izithombe, ukukhangisa, ukwabelana nabathathu ngabathathu)
Amafomu emvume acacile, athile futhi angahoxiswa
Amarekhodi emvume agcinwe

Ukugcinwa Nokuphepha Kwedatha

Ulwazi lomuntu siqu lugcinwe ngokuphepha (lubethelwe lapho kufaneleka)
Ukulawula ukufinyelela kusetshenzisiwe (ukufinyelela okusekelwe endimeni ezinhlelweni)
Amarekhodi angokomzimba agcinwe ezindaweni ezivaliwe, eziphephile
Amabhekhaphu ajwayelekile abethelwe enziwe
Izinyathelo zokuphepha zibuyekeziwe futhi zivuselelwe njalo
Abasebenzi baqeqeshwe ngokuphepha kwamagama okungena nokuqaphela ukuhilwa
Uhlelo lokuphendula izigameko luthuthukisiwe ekwephulweni kwedatha

Ukulondolozwa Nokubhujiswa Kwedatha

Inqubomgomo yokulondoloza idatha ithuthukisiwe (ehambisana nezidingo zomthetho)
Izikhathi zokulondoloza zidokumentiwe kuhlobo ngalunye lolwazi
Ukubuyekezwa okuvamile kwenziwa ukuhlonza amarekhodi asephelelwe isikhathi
Izinqubo zokubhujiswa ngokuphepha zisetshenzisiwe amarekhodi asephelelwe isikhathi
Imisebenzi yokubhujiswa idokumentiwe

Amalungelo Alowo Ocutshungulwa Idatha Yakhe

Izinqubo zithuthukisiwe zokuphatha izicelo zokufinyelela
Izinqubo zithuthukisiwe zokuphatha izicelo zokulungiswa
Izinqubo zithuthukisiwe zokuphatha izicelo zokususwa
Izicelo ziphendulwa ngaphakathi kwezikhathi ze-POPIA
Amarekhodi azo zonke izicelo nezimpendulo agcinwe
Izindlela ezilula zinikeziwe zokuthi abacutshungulwa idatha yabo balungise ulwazi lwabo

Ukwabelana Nabathathu Ngabathathu

Zonke izivumelwano zokwabelana nabathathu ngabathathu zidokumentiwe
Izivumelwano zokucubungula idatha zikhona nabahlinzeki besoftware
Abathathu ngabathathu bahloliwe ukuthobela i-POPIA
Imvume itholiwe ekwabelaneni okungabalulekile nabathathu ngabathathu
Ukubuyekezwa okuvamile kwezivumelwano nabathathu ngabathathu kwenziwe

Ukwaziswa Ngokwephulwa

Uhlelo lokuphendula ukwephulwa kwedatha luthuthukisiwe
Iqembu lokuphendula ukwephulwa likhethiwe
Abasebenzi baqeqeshiwe ekuhlonzeni nasekubikeni ukwephulwa
Imininingwane yokuxhumana ne-Information Regulator igcinwe
Izifanekiso zokwazisa ngokwephulwa zilungiselelwe
Izinqubo zihlolwe ngokuzilolonga

Ukudokumenta Nokuvuleleka

Inqubomgomo yobumfihlo ishicilelwe kuwebhusayithi yesikole
Izaziso zolwazi zinikezwe lapho kuqoqwa idatha
Ulwazi lwe-POPIA lufakwe emaphaketheni okwamukelwa
Abazali baziswe ngokucubungula idatha phakathi nemihlangano
Zonke izinqubomgomo nezinqubo zidokumentiwe
Imisebenzi yokuthobela idokumentiwe futhi yafayilwa

Isoftware Nobuchwepheshe

Isoftware yokuphatha isikole ihloliwe ukuthobela i-POPIA
Izivumelwano zokucubungula idatha zikhona nabahlinzeki besoftware
Izici zokuphepha zesoftware zibuyekeziwe futhi zenziwe zisebenze
Ukulawula ukufinyelela kucushwe ngokufanele
Amalogi okucwaninga enziwe asebenze futhi aqashwe
Amakhono okukhipha idatha ahlolwe

Amaphuzu:

Amaphuzu angu-0–10 ahlolwe: Izikhala ezibalulekile zokuthobela, kudingeka isinyathelo ngokushesha
Amaphuzu angu-11–20 ahlolwe: Izikhala ezinkulu zokuthobela, kudingeka isinyathelo esibalulekile
Amaphuzu angu-21–30 ahlolwe: Ukuthobela okuhle, qhubeka nokuthuthukisa
Amaphuzu angu-31+ ahlolwe: Ukuthobela okuqinile, gcina futhi ubuyekeze njalo

Imikhuba Emihle

Phatha ukuthobela i-POPIA njengomthwalo oyinhloko futhi wabele isikhathi nabasebenzi kukho. Nikeza ukuqeqeshwa kwe-POPIA minyaka yonke kubo bonke abasebenzi futhi ukufake ekwethulweni. Gcina amarekhodi emisebenzi yokucubungula idatha, imvume, nezicelo zokufinyelela. Yenza ukuhlola kokuthobela minyaka yonke futhi ubuyekeze izinqubomgomo nezinqubo unyaka nonyaka. Khetha isoftware ethobela i-POPIA, sebenzisa ukubethela nokulawula ukufinyelela, futhi uphendule ngokushesha ezicelweni zabo abacutshungulwa idatha yabo. Buza abeluleki bezomthetho noma abeluleki be-POPIA imibuzo eyinkimbinkimbi.

Ukuthobela i-POPIA ezikoleni kuyisidingo somthetho esinemiphumela ebalulekile uma kungathotshelwa. Abaphathi, abaphathi bezikole kanye namalungu e-SGB kufanele baqinisekise ukuthi isikole sabo sicubungula ulwazi lomuntu siqu ngokomthetho nangokuphepha. Ukuthobela kudinga umzamo oqhubekayo, izinqubomgomo, ukuqeqeshwa kwabasebenzi, izinyathelo zokuphepha, nokuphathwa kwezicelo zokufinyelela, kodwa kuvikela idatha yabafundi nabazali, kwakhe ukwethembana, futhi kugweme izinhlawulo.

Ukuze uthole ipulatifomu eyodwa esiza izikole zaseNingizimu Afrika ukuhlala zithobela i-DBE, ziphathe idatha yabafundi ngokuphepha, futhi ziphathe amarekhodi okuqhuba nokuqoqwa kwemali yesikole ndaweni eyodwa, bheka i-Fundisa.

Imibuzo Evame Ukubuzwa

Ingabe izikole kudingeka zibhalise ne-Information Regulator?

Yebo. Izikole kufanele ziqoke i-Information Officer (ngokuvamile umphathi) futhi zibhalise i-Information Officer ne-Information Regulator. Ukubhalisa kumahhala futhi kungenziwa ku-inthanethi ngewebhusayithi ye-Information Regulator. I-Information Officer inomthwalo wokuqinisekisa ukuthobela i-POPIA futhi isebenza njengephuzu lokuxhumana ngezindaba eziphathelene ne-POPIA.

Ingabe izikole zingabelana ngolwazi lomfundi nezinye izikole noma izinhlangano?

Izikole zingabelana ngolwazi lomfundi ezimeni ezithile:

Okudingwa umthetho: Ukwabelana neminyango yezemfundo yezifundazwe, i-SAPS (ezindabeni zokuphepha), noma abanye abaphathi lapho kudingwa umthetho
Ngemvume: Ukwabelana nabathathu ngabathathu lapho abazali benikeze imvume ecacile
Ngezinhloso ezisemthethweni: Ukwabelana ngolwazi oludingekayo ekuphepheni komfundi, ezinhlosweni zemfundo, noma ezinye izinzuzo ezisemthethweni

Izikole kufanele zihlale ziqinisekisa isisekelo somthetho sokwabelana futhi zithole imvume lapho kudingeka. Noma yikuphi ukwabelana kufanele kudokumentiwe, futhi izivumelwano zokucubungula idatha kufanele zibe khona nabathathu ngabathathu.

Kwenzekani uma isikole sithola ukwephulwa kwedatha?

Uma isikole sithola ukwephulwa kwedatha:

Vala ukwephulwa ngokushesha ukuvimbela ukufinyelela okuqhubekayo okungagunyaziwe
Hlola ukwephulwa ukunquma ukuthi yiluphi ulwazi olwephuliwe nokuthi bangaki abantu abathintekile
Yazisa i-Information Regulator ngokushesha ngokufanele (i-Regulator ithatha amahora angama-72 njengesikali sokusebenza, nakuba i-POPIA uqobo ingabeki isikhathi esiqinile)
Yazisa abantu abathintekile ngaphandle kokulibaziseka okungadingekile, uchaza okwenzekile nokuthi kufanele benzeni
Phenya ukwephulwa ukuhlonza izimbangela eziyisisekelo
Lungisa ngokubhekana nobuthakathaka bokuphepha nokusebenzisa izivikelo ezengeziwe
Buyekeza futhi uthuthukise izinyathelo zokuphepha ukuvimbela ukwephulwa okuzayo

Izikole kufanele zibe nohlelo lokuphendula ukwephulwa kwedatha ukuqinisekisa ukuthi zingaphendula ngokushesha nangokuhambisana nomthetho.

Izikole kufanele zilondoloze isikhathi esingakanani amarekhodi abafundi?

Izidingo zokulondoloza ziyahluka ngokohlobo lwerekhodi:

Amarekhodi ezemfundo: Londoloza unomphela (kudingwa iminyango yezemfundo yezifundazwe)
Amafomu okwamukelwa: Londoloza isikhathi sokubhalisa kanye neminyaka emi-5 eyengeziwe
Amarekhodi okuba khona: Londoloza iminyaka emi-5 ngemva kokuba umfundi ehambile
Amarekhodi okuziphatha: Londoloza iminyaka emi-5 ngemva kokuba umfundi ehambile (noma ngokwenqubomgomo yesifundazwe)
Amarekhodi ezokwelapha: Londoloza isikhathi sokubhalisa kanye neminyaka eyi-7 eyengeziwe

Izidingo ezithile zokulondoloza zingahluka ngokwesifundazwe; hlola izinqubomgomo zomnyango wezemfundo wesifundazwe sakho ukuthola izidingo eziqondile. Izikole kufanele zibhubhise amarekhodi ngokuphepha uma izikhathi zokulondoloza seziphelile.

Ingabe abazali bangacela ukususwa kwamarekhodi ezemfundo engane yabo?

Ngokuvamile cha. Amarekhodi ezemfundo kufanele alondolozwe unomphela njengoba kudingwa iminyango yezemfundo yezifundazwe kanye ne-SASA. Nokho, abazali bangacela ukususwa kwezinye izinhlobo zolwazi (isb. izithombe ezisetshenziselwa ukukhangisa, imininingwane yokuxhumana ngemva kokuba umfundi ehambile), ngokuya ngezidingo zokulondoloza. Izikole kufanele zichazele abazali izidingo zokulondoloza futhi zisebenze nabo ukubhekana nezinkinga ngenkathi zigcina imibopho yomthetho.